Temporary employment Eastern Europe: Documents

 

Estimated reading time: 4 minutes

In the dynamic world of employee leasing, details can make the difference between smooth processing and a bureaucratic nightmare. Especially in the Labour leasing to Eastern Europe Good preparation is half the battle. But don't worry - we have a checklist to keep your head clear. From the A1 certificate to proof of qualifications: Here you can find out what you need and how to avoid common pitfalls.

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Why are the right documents so important?

Temporary employment is a finely balanced equilibrium between Legal certainty and practical implementation. Without the right documents, you risk not only delays, but also Legal consequences. The Authorities in Eastern Europe are well organised - and you should be too. With clear, complete documentation, you avoid unnecessary problems and create a solid basis for successful collaboration.

The A1 certificate: Your ticket to legal certainty

One of the most important documents for temporary employment is the A1 certificate. This form confirms that the Social security contributions are paid in the home country. Without this certificate, you risk double taxation and possible trouble with the authorities in the country of destination.

Important: Apply for the A1 certificate in good time. The process can take several weeks, and without it the assignment in the destination country is often not allowed to begin at all.

Employment contract: Clear agreements create trust

Ein sauber aufgesetzter Arbeitsvertrag ist bei der Beschäftigung von Labour from abroad indispensable. The terms and conditions of employee leasing should be clearly regulated here. These are particularly relevant:

• Working hours and duration
• Remuneration and social benefits
• Regulations for returning to Eastern Europe

A well-drafted employment contract not only protects employee rights, but also ensures that everyone involved is on the same page. More about the employment contract >>>

Temporary employment licence: nothing works without it

The legal basis for each Employee leasing is the Authorisation for temporary employment. Without this authorisation, there is a risk of penalties and the reversal of assignments already carried out. Check regularly whether your permit is still valid and whether it is also recognised for the planned activities in Eastern Europe.

In accordance with the AÜG, temporary employment agencies require an official temporary employment licence. Foreign temporary employment agencies that lend staff to companies in Germany also require a temporary employment licence issued by the relevant employment agency in accordance with German law.

Go to the legal basis of temporary employment >>>

Notification of posting: mandatory in many countries

The posting notification is required by law in many Eastern European countries. This allows you to inform the local authorities about the planned deployment of your employees. The following is required:

• Data of the employee
• Location and period of use
• Activity details

Make sure that the posting notification is submitted on time. Some countries have strict deadlines for this, which can result in penalties if they are not observed.

Proof of qualification: For safety and standards

In some sectors, particularly in the construction and care industries Proof of qualification a must. These certificates show that the employee fulfils the necessary standards and can be deployed safely. For example:

• Skilled labour letters
• Certificates of training and further education
• Proof of language skills

Make sure that these documents are complete and, if necessary, translated and notarised.

Important tips for a smooth process

1. Find out about country-specific regulations: The requirements may differ from country to country. Good research in advance will save you time and stress.
2. Create a digital checklist: With a clearly organised list, you can keep an overview and easily track progress.
3. Work with experts: Service providers such as Zeitarbeit International have the necessary experience to guide you safely through the bureaucratic jungle.

Zeitarbeit International - Your partner for temporary employment Eastern Europe

Temporary employment in Eastern Europe can be a challenge - but it doesn't have to be. With the right documents for temporary employment in Eastern Europe, such as the A1 certificate, a precise employment contract and a temporary employment licence, you are on the safe side. Remember to check the country-specific requirements at an early stage.

Zeitarbeit International supports you in making the process stress-free and legally compliant. Whether it's secondment notifications, proof of qualifications or general advice - you are in the best hands here. This leaves you more time for the essentials: the success of your company.

• Zeitarbeit International
• Temporary work logistics
• Subcontractors
• What about taxes and social security contributions for temporary workers in Germany?
• Temporary workers from Eastern Europe