Travelling as a subcontractor in the EU

As Subcontractors in the European Union has advantages and disadvantages. The right documents are important for a smooth process. In this article, you will find out which documents you need and how you can optimise your preparations.

Why are the right documents important?

Before we dive into the details, let's talk briefly about why submitting the right documents is so important. As Subcontractors in the EU you are not only responsible for your own business, but also for compliance with the laws and regulations in the countries in which you operate. The right documents will help you to clearly define your rights and obligations. They facilitate co-operation with your clients.

What documents are required for EU subcontractors?

Find out which documents you need to work as a subcontractor in the EU:

Business registrationIn most EU countries, a business registration is required to work as a subcontractor.
Tax number and VAT identification number: As a subcontractor, you must pay your taxes properly. To do this, you need a tax number and a VAT identification number if you operate across borders.
Proof of insurance: Depending on the nature of your business, you may need various types of insurance, such as liability insurance or professional indemnity insurance. These certificates are important to protect your company and minimise potential liability risks.
Business account: A separate business account makes bookkeeping easier and allows you to clearly separate your business transactions from your personal finances. This is particularly important for tax returns and bookkeeping.
Contracts and agreements: Record all contracts and agreements in writing, especially your agreements with your clients. Clarify all important points, such as the scope of services, payment terms and liability issues.

This registration is usually done with the local authorities and serves to officially register your company.

Why is it so important to have the right documents for employment as a subcontractor in EU countries?

As a subcontractor in the EU, you are not only responsible for your own operations, but also for the Compliance with the laws and regulations in the countries in which you operate. The right documents help you to clearly define your rights and obligations and facilitate cooperation with your clients.

Preparation is everything

Once you have gathered all the necessary documents, it is important to organise them carefully and keep them to hand.

Proper filing not only makes it easier to work with your clients, but also to fulfil your own duties and responsibilities.

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Conclusion:

The right documentation is crucial for successful business activity as a subcontractor in the EU. According to a study by the European Commission, cross-border services provided by EU companies account for around 10% of European GDP. By following this checklist and carrying out the above steps carefully, you can ensure that the collaboration is successful and potential risks are minimised.

If you need additional support or have further questions, we can be contacted by Zeitarbeit International help you. With our expertise and many years of experience in the placement of subcontractors from Poland, the Czech Republic, Slovakia, Hungary and Romania, Baltic States and Eastern Europe they are at your side to ensure the smooth and secure deployment of EU subcontractors in Germany. Please visit Zeitarbeit International for further information and support.

FAQ - EU subcontractors

What is a subcontractor in the European Union (EU)?

A subcontractor is a company that is commissioned by a main contractor (general contractor) to perform part of the work in a larger project. This often happens in areas such as construction or manufacturing.

How is quality assurance guaranteed for EU subcontractors?

Quality assurance can be guaranteed by certificates (such as ISO standards), contractual conditions, regular monitoring and audits as well as references from previous clients.

Are subcontractors from the EU allowed to work in any EU member state?

Yes, under the free movement of workers, subcontractors from the EU can work in any Member State, but they must comply with national regulations, including labour rights and safety standards.

What are the advantages of hiring a subcontractor from the EU?

Benefits can include: cost efficiency, flexibility in scaling the workload, access to specialised skills and knowledge, and the ability to take advantage of legal obligations to free movement of workers within the EU.

What documentation is required to employ EU subcontractors?

Typical documents may include identification and company documents, proof of insurance, licences and permits, contracts and, if applicable, proof of compliance with tax and social regulations.

What challenges can arise when working with EU subcontractors?

Challenges can include language barriers, cultural differences, logistical problems and different legal systems.

How are subcontractors from the EU treated legally?

Subcontractors from the EU are subject to the legislation of the country in which they provide their services and the EU regulations that apply to all member states, such as the Posting of Workers Directive.

What about the protection of the rights of workers employed by EU subcontractors?

Workers employed by EU subcontractors have the right to respect the labour laws that apply in the country where they work, including minimum wage, working hours and safety regulations.

What tax obligations do EU subcontractors have?

Subcontractors must comply with the tax regulations in their home country and in the country in which they provide services. These include VAT, income tax and social security contributions.

How is VAT handled for services provided by EU subcontractors?

The VAT regulations can vary from country to country, but generally the reverse charge procedure applies, whereby the company receiving the service pays the VAT to the tax office itself.